Special Events Coordinator

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EMPLOYMENT CONTRACT OPPORTUNITY

Peguis Treaty Committee requires a SPECIAL EVENTS COORDINATOR for a term contract specifically for Peguis Treaty Days

Reporting to the Peguis Treaty Committee, the Special Event Coordinator ensures a high quality and professional image for Peguis Treaty Days by effectively managing the overall execution of special events including planning, coordinating, executing and evaluating a variety of large, key, complex external and internal special events.

Specific responsibilities include:

• Developing existing and new events from concept to completion by planning, coordinating, executing, and physically setting up logistics of the physical, visual and sound components of a variety of events, setting objectives and strategies, and appropriately managing events to ensure Peguis Treaty Days quality reputation is enhanced;
• Assisting the Peguis Treaty Committee and event services in developing, designing and overseeing business procedures to ensure community member and customer satisfaction and effective coordination;
• Planning events that comply with all legislation, policies, and guidelines of Peguis First Nation, including all health and safety and fire codes, following risk management protocols and overcoming obstacles that may present themselves;
• Developing plans and/or executing appropriate promotion, marketing and communication of events;
• Inspect and select sites;
• Develop media strategies and public relations activities;
• Prepare, present and manage budgets;
• Develop sponsorship, partnership or fundraising programs;
• Solicit event donors;
• Review bids and negotiate costs;
• Arrange and manage contracts for entertainment, activities and attractions for special events;
• Plan schedules, goals and objectives;
• Develop registration systems and information materials;
• Plan for required documentation and for pre and post distribution of documentation (itineraries, evaluations etc);
• Plan for VIP arrangements;
• Plans for traffic and crowd control and security;
• Prepare final financial and other reports;
• Ensuring detailed protocol appropriate to public and private VIP representative and guests are followed;
• Preparing detailed event scripts for key speakers for delivery by the Peguis Treaty Committee,
• Creating a welcoming environment by coordinating and implementing logistics for invitation, RSVP’s and guest lists, special arrangements or equipment;
• Liaising with suppliers to ensure contracts are fulfilled and timelines and pricing quotes are being met;
• Recruiting, coordinating and overseeing event volunteers as needed;
• Training Peguis Treaty Days contract employees in proper use and handling of equipment;
• Organizing all physical requirements at location/venue, specific to Peguis Treaty Days such as staging, seating and equipment rentals, electrical requirements, parking, security, special needs requests (wheelchair accessibility);
• Acting as a consultant, providing advice and leadership to Peguis Treaty Committee faculties and departments planning their own events;
• Performing other duties as assigned;

QUALIFICATIONS

The successful candidate will have a 2 year diploma in the field of hospitality, tourism, event management, business, public relations or a related discipline along with a minimum of 5 years practical experience with large scale, complex conference and event planning, execution and project management is required (or an equivalent combination of education and experience). The successful candidate will have experience managing budgets, invoicing, processing financial materials in a timely fashion, working independently and solving wide range of problems. The position requires the ability to work under pressure, handle several projects at once and meet deadlines. The incumbent must have some experience/exposure to working with

VIP’s, Dignitaries, Elders, Government officials and understand protocols. The ability to use word processing, financial information systems, spreadsheet and calendaring software, as well as to perform email/internet functions is required. Knowledge of MS Office software is mandatory. The incumbent will possess knowledge of Workplace Health and Safety, WHIMS, First Aid/CPR, Food Handling Certification. The incumbent must have a valid driver’s license and access to a reliable vehicle.

Application deadline: February 21, 2018

Pay Range: Negotiable

Employment Conditions: Weekdays, Weekend, Day, Evening

Application details: Applicant must submit Criminal Records Check, Child Abuse Registry and Adult Abuse Registry Check and is subject to the band employee personnel policy as it pertains to contractors any costs associated to requirements of the position is the responsibility of the applicant.

Interested applicants may submit their resume, cover letter, and 3 references to:

Human Resources Department
Peguis First Nation
Box 10 Peguis Manitoba, R0C 3J0
Email: HR.Officer@peguisfirstnation.ca
Fax: (204) 645-2360

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